Attention, managers of all companies that use cash registers in their business! During five years of operation, our clients have asked us countless times which POS system is the best suitable. Indeed, the choice in the market is quite wide, but we have prepared our recommendations from the accounting side, which you can consider before making a final decision.
What is the difference between cash registers? Well, the answer to the question is usually – they can be smart or not. Unequivocally, we recommend for all new companies to choose only smart cash registers. We will discuss their advantages soon, but there is one important legal aspect as well – regular cash registers will soon be unusable. For large businesses with an annual turnover of more than 300 thousand euros - as early as 2023, and for small ones - from 2025. There seems to be no way back. And really, why should you choose such an old and inefficient solution? Given the overall bureaucratic burden and accounting inefficiencies, the financial reason is no longer so important.
When considering which POS system to choose, several aspects should be considered:
All RoboLabs integrations with POS systems and supported solutions can be found here.However, if you have decided to entrust accounting to RoboLabs, and you do not see the POS system you have chosen for your business in the list of integrations, we can develop the integration individually for you. However, not only does it cost, but it also takes time. The integration of total inventory accounting takes 1-2 months, and quantitative - longer. Of course, anything is possible and our team is open to new challenges.
Here are our recommendations:
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And here are our reasons:
Well, if you still decide to work with a regular cash register - you will not have to go to the accountant with the cash register book (all you have to do is take photos and send them to us from any smart device in a convenient way). The advantage of such a cash register is only one - the price. But real-time accounting will have to be forgotten for a while, and human errors in filling in and entering the cash book will probably not be avoided 100% either. Moreover, from the point of view of business control, you will not be able to follow the movement of goods and services because you will not see values in the system, but only the movement of money. So our proposal is to choose only smart cash registers.
And at the very end, as promised, we will briefly review the difference between total and quantitative warehouse accounting. Total warehouse accounting means that companies themselves track the stocks of goods physically and make an inventory count at least once a year, informing the accountant about the actual stock, so that he could make changes in the system. Financial control in this case depends on the company itself, i.e. whether it will use warehouse management software outside the Robo system. When managing a warehouse in a quantitative way, the system shows the exact balances, and their values are calculated by the accounting system using one of the selected methods. Financial control in Robo system is high, reporting accuracy - as well.
Another, no less important criterion, the cost of accounting. Total warehouse accounting is a much cheaper service than quantitative warehouse accounting due to simpler processes. It is important to mention that not all accounting firms keep quantitative warehouse accounting. The RoboLabs team has accepted this challenge and provides quantitative warehouse accounting services.